Alligator Point-Saint Teresa Association
Board of Directors Meeting
February 9, 2019
The February meeting of the Alligator Pt-St Teresa Association Board of Directors was called to order by President Jim McCloy at 10:00 am on Saturday, February 9, 2019, at Mission by the Sea Church on Alligator Drive. Board members in attendance: McCloy, Heymann, Boldt, Murphy, Rippee, Feifer, Hambrose, Kearns, Lester, McCord, McMillan, Metts, Novak and Osborne.
Approval of Minutes:
Motion by Osborne, seconded by Hambrose to accept the January Board of Directors minutes as distributed, was adopted without objection.
Approval of Treasurer Report:
Motion by Novak, seconded by Feifer to accept Treasurer's report, was adopted without objection. Current balance of $46,000. Rippee informed the Board we are in the process of changing to a new insurance carrier. As a result, the Board of Directors is currently uninsured. Additionally, there were a total of 197 APSTA members in 2018.
Social - McCord reminded attendees the next social function will be held on February 16 at 6:30pm at Posey’s Restaurant. It will be a buffet. Cost, $16 per person.
Membership – McCloy reported membership renewal notices would be mailed in the next week, or so.
Beautification – Laurie McCarter has been removing old plants, weeds, etc. from the Welcome Garden. The “retaining wall” railroad ties are rotten. They’ll need to be replaced soon.
Road Protection – Novak stated, as chair of the Road Protection Committee, I strongly support that the APSTA needs this committee more at this time than when it was approved by President Madigan and the Board at the August 2018 meeting on a motion by Carol Rippee. Allan also made a motion which was seconded by Marvin who is an officer of APSTA to clarify that the committee be an independent standing committee on Alligator Drive preservation. It was adopted with no objection.
In the September 2018 minutes, President Madigan reconfirmed this committee by saying: "there would be one committee tasked with addressing the overall Alligator Drive issues. The committee would decide on its own operating and leadership structure."
The committee members have given many hours to investigate the road issues, attend committee meetings, obtain information from Franklin County, develop positive relationships with Franklin County staff and commissioners, work with consultants, work with our new Commissioner Bert Boldt and attend Franklin County Commissioner meetings.
Three of the six committee members are Board members and three members live on or very near the temporary road.
The committee objectives are not the ones stated by Jim in his email of February 7. The committee's objectives are extremely important and were approved and attached to the September 2018 minutes. They are:
· Obtain dust control
· Preserve and increase property values
· Reduce erosion
· Provide property access
· Identify fair and equitable financing options
· Provide emergency access-life safety
· Act as a liaison to county
· Create scenarios to accomplish road protection
· Develop legislative communication
· Inventory and contract people who own property at Alligator Point who may have
experience or know people who could be helpful
· Identify legislators who may be helpful
· Identify student intern to organize historical documents
The committee is making progress and the members are working well together. I am asking that the officers and Board members continue their support for these dedicated committee members.
Feifer noted that imminent domain cannot be used to acquire properties for relocating Alligator Drive (the preferred solution). With the chances of 100% participation not guaranteed, the Road Protection Committee is discussing various possible solutions if road is pushed seaward such as strengthening living shorelines, coastal armoring, etc. Everything is very preliminary at this point. It will still be 60-90 days before the results of the attempt to purchase affected properties is known. Further research will be limited until those results are known. The reason for the 90 day period is due to the time needed for the government to prepare appraisals on individual properties and present them to owners for their review.
President McCloy reminded the Board that the APSTA website was updated to include pertinent information on issues such as annexation, Alligator Drive repairs, etc. Two weeks ago, McCloy was notified by Sarah Kelty (McColm Consulting) that she had received an email from Allan Feifer saying he was appointed by the Road Protection Committee as the single point-of-contact between APSTA and McColm Consulting. McCloy replied that such an appointment by committee wasn’t allowed under the by-laws, and until further notice any correspondence should be directed to him. Subsequently, McCloy asked the Board of Directors to be considering the continued relevance of the Road Protection Committee. Novak replied that the committee was still relevant. McCloy expressed his concern over a motion to be proposed on the amended agenda to appoint Novak as the single point of contact with McColm to the exclusion of any other APSTA members unless approved by the Board. McColm’s plan had been to set up a website available to all Alligator Pt residents which would have current updates on road repair. McCloy asked the committee to go ahead with their prepared motions but Rippee raised a point of order that they be postponed until the Board took up New Business. On motion by Rippee, seconded by Osborne that the Road Protection Committee motions be placed under “New Business”, was approved.
Fire Department – Kearns thanked Commissioner Boldt for his role in expediting the adjustments to Alligator Drive intersection at the firehouse. Additional AEDs were purchased by the department bringing the total number available to nine. Kearns informed the Board that the fire department training was continuing. There was some trouble getting the fire truck to a fire call during a recent storm event which breached the eroded section of Alligator Drive. Some members gave accounts of recent incidents to which the VFD was not called-out to. Kearns was not aware of any instances of that occurring but would look into it.
On motion by Hambrose, seconded by Feifer to appoint Ben Houston to the position of Second Vice-president recently vacated as a result of the resignation from the Board by Bert Boldt, was adopted without objection.
President McCloy said the Board needed to take an official position on the issue of annexation by Wakulla County. He noted the Franklin County Commission has shown a willingness to work with Alligator Point in resolving the Alligator Drive erosion issue.
On motion by Osborne, seconded by McCord to state officially that APSTA is opposed to annexation of this community by Wakulla County. McMillan observed that the desired effect (Franklin County’s willingness to work with Alligator Point) was achieved, at least in part, by our having raised the annexation option. The motion was approved without objection. Osborne said the Franklin County Commissioners should be notified in an official manner. McCloy agreed to communicate the Board decision to the County Commissioners.
McMillan expressed his support for unity among the Board of Directors.
On motion by McMillan that the Board action confirming Alligator Drive repair and protection as the most important issue before the Board for the foreseeable future and appointing the Chairperson of the APSTA Road Protection Committee, Dr. Andrea Novak, as the official APSTA Point of Contact (POC) for the newly formed, State sponsored IRCG / McColm working group. The POC will report all developments directly to the board during the Road Protection Committee report at each monthly meeting. Additionally, should there be information of vital importance that cannot wait, the POC will contact each board member by email as soon as possible. No other Board member, officer, or association member shall perform these duties without prior board approval.
Before acknowledging the motion, President McCloy suggested the motion be broken into multiple motions.
On motion by McMillan, seconded by Metts that the Board take action confirming Alligator Drive repair and protection as the most important issue before the Board for the foreseeable future, was adopted without objection.
On motion by McMillan, seconded by Feifer that President McCloy appoint the Chairperson of the APSTA Road Protection Committee, Dr. Andrea Novak, as the official APSTA Point of Contact (POC) for the newly formed, State sponsored IRCG / McColm working group. The POC will report all developments directly to the board during the Road Protection Committee report at each monthly meeting. Additionally, should there be information of vital importance that cannot wait, the POC will contact each board member by email as soon as possible, was adopted. McCloy appointed Novak as official POC.
On motion by McMillan, seconded by Rippee that no other Board member or officer shall perform these duties without prior Board approval, was approved.
On motion by McMillan, seconded by Feifer that the Board re-confirm Houston as our Government Liaison (GL). The GL will serve as the sole liaison and policy contact between the APSTA board and all public and private governmental bodies and representatives, with particular focus on the Franklin County Commission and our new commissioner Mr. Bert Boldt. The GL will provide information based solely on the approved policy of the board. The GL will make a report to the APSTA board as required at each monthly meeting. No other board member, officer, or association member shall perform these duties without prior board approval. Houston has prior experience in this role and has indicated his willingness to serve in this capacity, was approved.
On motion by Rippee, seconded by Novak that the Board thanks President McCloy for his efforts managing the association website on a volunteer basis. Appoint a 2-person committee to research local I.T. vendors interested in maintaining/updating the website on a monthly basis and report to the board at our next monthly meeting for appropriate action. All modifications/changes to the website content other than basic APSTA information, meeting notifications/updates, and community interest topics must be approved by the board prior to posting, was approved. On motion by Rippee, seconded by Novak to approve McCloy’s appointment of the 2-person committee, was approved.
On motion by McMillan, seconded by Feifer that the Board establish a new position of Public Relations Contact (PRC) to serve as the Board’s source of community information to the public, FCC, media outlets, and the larger AP community. The PRC, with help from other volunteers, will work closely with the outside IT vendor maintaining the APSTA website/mailing lists and provide current community information, board meeting information, social event details, etc. and board policy decisions for posting on a monthly basis. Where possible, with the assistance of the IT vendor, establish an APSTA presence on additional social media sites. Also, in an effort to re-establish a beneficial working relationship with the Franklin County Commission, the PRC, with other volunteers, will attend at least one meeting per month of the Franklin County Commission, where APSTA will be on the meeting agenda, to provide information on Community activities, concerns, and other issues and to receive comment from the Franklin County Commission on those topics. The board will recruit possible candidates and vote to fill the position at next month’s regular meeting. No other board member, officer, or association member shall perform these duties without prior board approval.
In discussion, Houston expressed his willingness to carry out these duties as part of his Government Liaison position, thus the motion was withdrawn.
On motion by McMillan, seconded by Feifer that the Board formally recognize the necessity for a repositioning of the APSTA’s place in the community, back to its traditional role as the go to source for reliable information, helpful support, and beneficial issue resolution with larger government bodies; confirming the pressing need for:
a) The most critical item - A comprehensive, energetic, results oriented, membership drive with the stated goal of reaching a minimum membership of 51% of the homeowners in our community– new, active members are the lifeblood of any organization and will make APSTA strong again.
b) Additional practical outreach to the community – Establish a Neighborhood watch program, continue to assist with human bear contact resolution, encourage more interaction with law enforcement, provide Fire Station / Volunteer support, turtle patrol, trash pickup, etc.
c) Additional social outreach – Miss Kay has done a stellar job and we need to build on her efforts to bring additional community members into the association. In this electronic age we should enhance the website where possible, create Facebook, Instagram, and Twitter pages, and establish additional association sponsored meet and greets at venues that reach a different sector of our community, etc.
d) Additional items, suggestions?
e) Recognize that these and other positive changes will take time and hard work to accomplish, but are necessary steps to keep APSTA relevant and a vital part of our community.
The motion was adopted.
County Commissioner Bert Boldt informed the Board that the county commission is behind the Alligator Point community and the atmosphere is more positive. The commission approves of the steps taken by FC McColm Consulting towards resolving the Alligator Drive erosion problem. Boldt has asked the county finance clerk to attend county commission meetings to update members on county finances. He also reported to the Board that a bike path from the welcome garden to the western end of the Point was being planned. In other county news, Boldt said the County is seeking to possibly replace the fifty year-old Emergency Operations Coordinator building.
Feifer asked President McCloy to not discuss the annexation issue further.
Osborne noted the Alligator Point Marina is in the process of making repairs, and how that bodes well for the community.
Rippee asked McCloy that annexation information be removed from the website.
Lester made a motion to adjourn that was adopted without objection. The meeting adjourned at 11:37 AM.
John Murphy, Secretary
Jim McCloy President, Marvin Heymann 1st Vice president, Ben Houston, 2nd Vice President,
John Murphy Secretary, Carol Rippee Treasurer
Board of Directors
Allan Feifer, Joe Hambrose, Sean Kearns, Mike Lester, Judy Lewis, Kay McCord, Jerry Metts, Bill McMillan, Andrea Novak, Ken Osborne